This whistleblowing policy and procedure is to provide an opportunity for concerns raised by employees, directors and others to be investigated and for appropriate action to be taken to ensure that the matter is resolved effectively and within the Company wherever possible.
This policy shall apply to all employees of the Company and the Group. The objective of the policy and procedure is to provide and facilitate a mechanism for any whistleblower to report concern about any suspected and/or known misconduct, wrongdoings, corruption, fraud, waste and/or abuse which may include the following examples of issues:
The whistleblower may identify himself or if he prefers, to remain anonymous when reporting suspected and/or known misconduct, wrongdoings, corruption, fraud, waste and/or abuse together with evidence to support the relevant allegation/reporting.
The identity of the whistleblower and all concerns raised would be treated as private and confidential in order to protect the whistleblower from victimisation or harassment arises from the reporting. However, the whistleblower may be required to come forward as a witness in accordance with any applicable laws and regulations. Any employee reporting on any concern must make it in good faith with reasonable belief that it is true, without malicious or false allegation and not for personal gain. Any employee found to make false and malicious allegation shall be subjected to disciplinary actions by the Company and/or legal action by the Company.
Any concern should be reported to the immediate superior. However, if it is not possible or appropriate to do so, the concern should then be reported to the Executive Director.
Any concern that deemed not appropriate to be reported to the immediate superior should be raised to the attention of the Executive Director/Chairman/Deputy Chairman. The email address of Company Chairman is firstname.lastname@example.org.
Upon receipt of the concern, the Executive Director or the Chairman/Deputy Chairman (depending on who is the recipient of the reporting) shall set up an investigating team (“Investigators”) to conduct investigation on the issue/concern raised.
The progress of the investigation shall be reported to the Executive Director or the Chairman/Deputy Chairman.
Upon completion of the investigation, the Investigators shall submit their full report together with recommendation to the Executive Director or the Chairman/Deputy Chairman.
Actions mandated shall be carried out accordingly. - If the whistleblower is not satisfied with the way the concern/matter is dealt with, he/she can escalate the report to the Audit Committee Chairman. The Audit Committee will deliberate the matter reported and decide on the appropriate action.